Privacy Policy
Effective: August 9, 2026
Heat Check and heatchecklab.com are operated by Cirak Inc. (“Cirak Inc.,” “Heat Check,” “we,” “our,” or “us”).
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit heatchecklab.com (the “Site”), contact us, submit an inquiry, or otherwise interact with us through the Site.
We believe privacy information should be clear and proportionate to what the Site actually does. We do not sell your personal information.
1. Information We Collect
Information You Provide to Us
We collect information that you voluntarily provide, including when you submit a Bring Heat Check inquiry, contact us, or otherwise communicate with us.
This may include:
Name
Organization, university, event, or other affiliation
Job title or role
Email address
Telephone number
City and country
Type of organization or host
Preferred Heat Check format
Intended participants or audience
Estimated audience size
Preferred timing
Possible debate topics
Goals or reasons for bringing Heat Check to your group
Budget range
Other information you choose to provide in a message or inquiry
You are not required to provide this information, but we may be unable to respond to or evaluate an inquiry without certain basic contact information.
Please do not submit sensitive personal information through free-text fields unless it is genuinely necessary.
Information Collected Automatically
When you visit the Site, certain technical information may be collected automatically by our website, hosting provider, security tools, analytics tools, or similar services.
This may include:
IP address
Browser type
Device type
Operating system
Pages viewed
Referring website
Approximate geographic location
Date and time of access
Interaction with Site features
Cookie or similar technology identifiers
Some of this information may not identify you directly but may still be considered personal information under applicable privacy laws.
2. How We Use Information
We may use personal information to:
Respond to inquiries
Discuss or plan a potential Heat Check event
Evaluate event requirements, timing, audience size, and format
Communicate with prospective hosts and partners
Provide information you request
Operate, maintain, secure, and improve the Site
Understand how visitors use the Site
Troubleshoot technical issues
Prevent fraud, abuse, or unauthorized activity
Comply with legal obligations
Protect our rights, users, and property
If you separately choose to follow or subscribe to Heat Check updates, we may also use the information you provide for those communications.
Submitting a Bring Heat Check inquiry does not automatically enroll you in unrelated marketing communications.
3. Communications and Marketing
If you expressly choose to receive updates or marketing communications from Heat Check or Cirak Inc., we may send you information about events, new locations, programs, videos, or related developments.
You may unsubscribe from email marketing at any time using the unsubscribe mechanism contained in the communication or by contacting us.
Transactional or administrative communications related to an inquiry, event, agreement, or other existing relationship may still be sent when appropriate.
4. Cookies and Similar Technologies
The Site may use cookies and similar technologies to:
Enable essential website functionality
Remember privacy and cookie preferences
Maintain security
Understand Site traffic and usage
Support embedded content or third-party functionality
Where required, non-essential cookies are subject to the choices available through our cookie-consent tool.
You can change your cookie preferences through the Cookie Settings controls available on the Site.
The current Site presents separate controls for necessary, functional, analytical, advertising, and unclassified cookie categories. (Heat Check Lab)
Do Not Track
Some browsers provide a “Do Not Track” signal. Because there is not a universally adopted standard for interpreting these signals, the Site does not currently respond specifically to browser Do Not Track requests.
You may instead use the Site’s cookie controls and your browser settings to manage cookies and similar technologies.
5. Third-Party Services
We may use third-party service providers to help operate Heat Check and the Site.
Depending on the services we use, these providers may assist with:
Website hosting
Website security
Form processing
Email delivery
Data storage
Analytics
Spam prevention
Video hosting
Social-media functionality
Technical administration
These providers may process information on our behalf where necessary to perform their services.
We do not authorize service providers to use personal information for purposes unrelated to the services they provide to us, except where independently permitted by law or disclosed through their own services.
6. YouTube, Instagram, and Other External Platforms
The Site may link to or display content from third-party platforms such as YouTube, Instagram, or other social-media and video services.
When you interact with third-party content, those companies may collect information about you according to their own privacy policies and technologies.
We do not control the privacy practices of those third parties.
7. Testimonials, Photos, and Video
Heat Check may display participant testimonials, photographs, or video recordings on the Site and in related promotional materials.
Where an identifiable individual’s name, image, likeness, testimonial, or recording is used, we seek appropriate permission or authorization as applicable.
Submitting a website inquiry does not, by itself, grant Heat Check permission to use your name, likeness, testimonial, or image publicly.
Event-specific photography, recording, testimonial, or media permissions may be addressed separately.
8. How We Disclose Information
We may disclose personal information:
To service providers.
We may provide information to companies that perform services for us, such as hosting, security, communications, forms, analytics, or technical support.
To personnel and contractors.
Authorized employees, contractors, or representatives may access information when reasonably necessary to respond to inquiries or operate Heat Check.
For legal purposes.
We may disclose information when reasonably necessary to comply with law, legal process, governmental requests, protect rights or safety, investigate fraud or abuse, or enforce our agreements.
In a business transaction.
Information may be transferred in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction involving Cirak Inc.
We do not sell personal information for money.
9. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:
Responding to inquiries
Maintaining business and event records
Managing ongoing relationships
Complying with legal obligations
Resolving disputes
Protecting against fraud or misuse
The appropriate retention period depends on the type of information and the reason it was collected.
When information is no longer reasonably needed, we may delete, anonymize, or securely dispose of it.
10. Data Security
We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, loss, or misuse.
However, no website, internet transmission, or electronic storage system can be guaranteed to be completely secure.
Accordingly, we cannot guarantee absolute security of information transmitted through the Site.
11. Your Privacy Choices and Rights
You may contact us to request that we:
Provide information about personal information we maintain about you
Correct inaccurate information
Delete information where appropriate
Stop certain communications
Address other privacy concerns
Depending on where you live and which privacy laws apply, you may have additional rights.
For example, individuals covered by European data-protection law may have rights concerning access, correction, deletion, restriction, portability, objection to certain processing, and withdrawal of consent. (European Commission)
California residents may also have rights under applicable California privacy laws. The CCPA, where applicable to a business, provides rights involving access, deletion, correction, and certain uses or disclosures of personal information. (California DOJ AG Office)
We will honor applicable privacy rights as required by law.
We will not discriminate against you for exercising a legally protected privacy right.
12. International Visitors
Cirak Inc. is a United States company.
If you access the Site from outside the United States, information you provide may be transferred to, processed, or stored in the United States or other countries in which our service providers operate.
Privacy and data-protection laws in those countries may differ from those in your country.
Where applicable law requires particular safeguards for an international transfer of personal information, we will seek to use appropriate safeguards.
13. Children
The Site is intended for a general audience and is not directed to children under 13.
We do not knowingly collect personal information online from children under 13 through the Site.
If we become aware that personal information has been collected from a child under 13 in circumstances requiring parental consent, we will take appropriate steps to delete it or otherwise comply with applicable law. COPPA imposes specific requirements on websites directed to children under 13 and general-audience sites that have actual knowledge they are collecting personal information from a child under 13. (Federal Trade Commission)
Participation by minors in a Heat Check event may be governed by separate host agreements, releases, permissions, or event procedures and is not governed solely by this website Privacy Policy.
14. Third-Party Websites
The Site may contain links to websites or services operated by third parties.
Once you leave heatchecklab.com, this Privacy Policy no longer governs your activity on those third-party services.
We encourage you to review their privacy policies before providing information to them.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to the Site, our practices, technology, or legal requirements.
When we update the policy, we will revise the Effective Date shown at the top.
Material changes may also be communicated through the Site or by other appropriate means where required.
16. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:
Cirak Inc.
Operator of Heat Check and heatchecklab.com
Email: info@heatchecklab.com